For our general Privacy Policy, please click here.
Definitions
- Administrator means the Customer;
- DPA means the Data Processing Agreement concluded between Inspira and the Customer;
- Personal Data has the same meaning as in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (General Data Protection Regulation);
- Processor means Inspira.
360 degree feedback
360-degree feedback is an HR tool that allows managers to receive feedback from various sources (subordinates, co-workers, superiors) on their strengths and weaknesses in a wide range of competence areas, based on a survey sent and completed by them, as well as by a statistically representative sample of respondents (subordinates, co-workers, superiors).
Participation in this study, both for the respondent and the respondents, is voluntary and there are no consequences of participation or non-participation.
The processing of personal data is carried out in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (general regulation on data protection) (Journal of Laws UE 2016 No. 119, p. 1, as amended).
All data collected is necessary and/or relevant to ensure 360-degree feedback purposes.
Purpose of processing
360-degree feedback allows the interested manager to see the views of those working closely with him about his skills and performance in people management and leadership, on the one hand, and a range of other managerial skills responsibilities on the part of others.
The 360 degree evaluation is a professional development tool that is formally separate and detached from the evaluation procedure. It follows that this tool aims to help interested managers (employed persons) to learn about their professional and managerial skills and to strengthen their own personal development in the professional context.
360-degree feedback is primarily aimed at continuous improvement of managerial skills and behavior of individual managers. It therefore focuses on a broad set of management competencies that are fundamental to creating the right performance climate for an organization or team.
What personal data do we process?
The following data will be collected from each respondent: name and surname, e-mail address, group of respondents to which he belongs (subordinates, co-workers, superiors) and responses to the survey in the form of points awarded to various statements and / or open comments or suggestions.
Who has access to your information and to whom is it disclosed?
Access to all personal data as well as all information collected in the context of the 360-degree survey is granted only via UserID/Password or a secure token assigned to a closed group of users. These users are:
- A person specially designated as part of the Administrator to organize 360-degree feedback, bound by a statutory obligation of confidentiality (Feedback Coordinator).
- A person specially designated as part of the Processor to manage the 360-degree feedback process on behalf of the Administrator (Survey Manager).
- External consultant (Evaluator) responsible for data analysis and preparation of an analytical report for the interested manager, who will receive only raw data resulting from 360-degree feedback without reference to the respondents' identity (apart from their relationship to the respondent).
No personal data is transferred to parties that are outside the recipients and legal framework mentioned.
How do we protect and secure your data?
The Processor ensures that all employees and contractors involved in the processing of Personal Data:
- are aware of the confidential nature of personal data and are contractually bound to maintain the confidentiality of personal data;
- have been adequately trained in their duties as data processors;
- are bound by the terms of the Data Protection Agreement signed between the Processor and the Administrator.
The processor has implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including, appropriately:
- pseudonymization and encryption of Personal Data;
- the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
- the ability to restore the availability and access to Personal Data in a timely manner in the event of a physical or technical incident;
- a process of regular testing and evaluation of the effectiveness of technical and organizational measures to ensure the security of processing.
When accessing an appropriate level of security, one should take into account, in particular, the risks associated with processing, in particular with accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access to Personal Data sent, stored or otherwise processed.
More information on data protection can be found on this page: Data Security.
How can you verify, block, modify or delete your data?
If you want to check what personal data is being processed on your behalf by the Feedback Coordinator, Survey Manager or Evaluator, in order to verify, block, modify or delete them, please contact the Feedback Coordinator or Administrator using the contact details below and clearly stating your request.
How long do we keep your data?
Individual responses will be stored for a period of 2 years after the end of the assessment and after a full analysis of the 360-degree results and the preparation of the final report. The collected data can be used for another 360-degree feedback survey on the same employee for a comparative report. DPA may specify different storage times for Personal Data.
Who do I contact if you have questions or complaints?
If you want to check what Personal Data is held on your behalf by the Administrator, block, modify, correct or delete it, or if you have questions about 360-degree feedback or any information processed in the context of this study, please contact the Feedback Coordinator. He acts as an Administrator delegate.
If you have any further questions, you can contact the Data Protection Officer at Inspira (email: dataprotection@inspira.com.pl).
In connection with the processing of your personal data, you have the right to appeal at any time to:
Urząd Ochrony Danych Osobowych
Stawki 2, 00-193 Warszawa, Polska
Website: uodo.gov.pl
Email: kancelaria@uodo.gov.pl
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